Please review Procedure 6-716 - Non-Reimbursable Expenses for full details on this policy. For questions please get in touch with the Accounts Payable Manager at 683-4813 or the Accounts Payable Travel Supervisor at 683-5020.
The following expenses will NOT be reimbursed:
This list is NOT all-inclusive. Travelers should use prudent judgment and remember that all travel expense accounts are open to the public and must be able to sustain the test of public review.
- Lost or stolen articles
- Alcoholic beverages
- Damage to personal vehicles, clothing, or other items
- Services to gain entry into a locked vehicle
- Movies charged to hotel rooms
- Personal negligence expenses such as fines
- Expenses for children, spouses and companions
- Towing charges
- Travel insurance (personal injusry or loss, trip interruption/cancellation, etc.)
- Gratuities/Tips *Tips are included in the M&IE per diem, except for taxi or shuttle services (learn more).
Specific Travel Guidelines
The Enterprise Rent-A-Car contract is preferred for official business travel. It should be used unless a cost/benefit analysis indicates that personal vehicle use is cheaper for the University.
Miscellaneous expenses may be reimbursed if they directly relate to official business while the individual is in travel status. View guidelines.
Lodging may be reimbursed when an individual travels overnight on official business outside their station. Learn the requirements.
If a traveler is required to leave the country on University business, approval from the provost or designee must be obtained prior to the beginning of the trip.
All employees traveling on University business must submit their travel to the Travel Registry prior to travel.